Progress in Transplantation Submission Guidelines

2012 Updated Guidelines


Progress in Transplantation, official publication of NATCO, The Organization for Transplant Professionals, Journal Partners include: Australasian Transplant Coordinators Association, International Consortium of Circulatory Assist Clinicians and Society for Transplant Social Workers, Association for Multicultural Affairs in Transplantation for Nurses Endorsing Transplantation, Japan Transplant Coordinators Organization and North American Liver Transplant Social Workers publishes a broad range of peer-reviewed clinical and procurement articles and profession-oriented material for transplant professionals. The journal seeks to provide content that is relevant to and reflective of the growing diversity of the professional transplant community.

The journal also welcomes letters to the editor, case studies in procurement and clinical aspects, clinical practice papers, original research, quality assurance guidelines, and special reports on professional, educational, economic, ethical, and medical-legal issues.
Manuscripts will be accepted for consideration on the understanding that they have not been published or submitted elsewhere, and are submitted solely to Progress in Transplantation. All accepted manuscripts are subject to editing to conform to the AMA Manual of Style, 10th edition. Authors will be asked to review galleys after copy editing and prior to publication.

Submissions are immediately acknowledged after electronic submission.

Submit Manuscript
Manuscripts should be submitted via

Contact editor at:
Linda Ohler, Editor

4013 N. Stuart Street
Arlington, VA 22207
Phone (703) 282-1191

Quality Improvement Studies. Progress in Transplantation welcomes papers on quality improvement (QI) projects that include:

  • Abstract:  An overview of Key aspects of the problem, interventions and outcomes
  • A description of the identified problem:  Why did you decided to start this project?
  • Methods:  What did you do to resolve the problem.   Describe interventions and rationale for selecting these interventions
  • Describe tools/instruments used for interventions
  • Report validity and reliability of tools/ instruments used
  • Results:  Provide outcome data.
  • Authors should refer to SQUIRE guidelines for a description of what should be included in QI papers (see Not all of the areas included in the SQUIRE guidelines must be addressed in detail in a QI manuscript, but authors should ensure that the major themes in the guidelines are adequately addressed.”

Progress in Transplantation welcomes systematic reviews and meta analyses on transplant related topics.  Manuscripts should follow PRISMA guidelines as described in the following link:    The PRISMA 2009 Checklist provides a description of areas to be addressed in the manuscript including:

  • Abstract
  • Introduction
  • Methods: Include the process for determining studies included in the systematic review or meta analysis, data collection process
  • Results
  • Discussion


Types of Manuscripts

  • Clinical or procurement case studies (4-5 typed pages)
  • Basic research (12-14 pages)
  • Policy papers (12-14 pages)
  • International issues (12-14 pages)
  • Letters to the Editor (250-500 words)
  • Book reviews (1-2 typed pages)
  • Clinical practice issues (12-14 pages)
  • Procurement issues (12-14 pages)
  • Review articles (15-20 pages)

Authorship Criteria

All persons listed as authors must have (1) participated sufficiently in the work to take pubic responsibility for the content; (2) made substantial contributions to the conception and design or analysis and interpretation of data, and to drafting the article or revising it critically for important intellectual content; and (3) given final approval of the version of the article to be published.

Copyright Transfer

Authors submitting a paper do so on the understanding that the work has not been published before, is not being considered for publication elsewhere, and has been read and approved by all authors. The submission of the manuscript by the authors means that the authors automatically agree to assign exclusive copyright to NATCO, if and when the manuscript is accepted for publication. The following signed and dated copyright transfer statement should accompany each manuscript:

Disclosure -The undersigned author(s) certify that all my affiliations with or financial involvement with any organization or entity with a financial interest in the subject matter or materials discussed in the manuscript are disclosed. I certify that all financial and material support for this research and work is clearly identified in the manuscript.

Copyright Transfer - The undersigned author(s), transfer(s), assign(s), or otherwise convey(s) all copyright ownership of the manuscript [title] including any and all rights incidental thereto, including reprints, electronic media, audiovisual, exclusively to NATCO, in the event that such work is published by NATCO. The author(s) will have the right to use this material, provided permission is requested in writing from NATCO.

Cover Letter

Please include a cover letter with the name, address, and telephone numbers (home, work, and fax) of the author to whom all correspondence should be addressed.

Title Page

Complete name of author(s), including abbreviations of licenses and degrees, title, and affiliation. Address, phone and fax numbers of corresponding author

Key Words

List 3 to 8 key words from a recognized source such as CINAHL or Index Medicus that categorize the content of the manuscript (e.g., heart valves, skin)


Provide a comprehensive summary (<250 words) of the article under the following headings.

  • For reports of original data: Context, Objective, Design, Setting, Patients or Other Participants, Intervention(s), Main Outcome Measure(s), and Results.
  • For review manuscripts or meta-analyses: Objective, Data Sources, Study Selection, Data Extraction, Data Synthesis, and Conclusions.
  • Unstructured abstracts (<150 words) are acceptable for case reports and brief communications.


  • Optimal manuscript length not to exceed 14 pages of pica (12-point) type
  • Use double-spacing throughout (including references and legends for tables and figures)
  • Number each page
  • Running title in right upper corner of each page of the manuscript
  • Submit an original plus 3 copies of the manuscript; do not send a disk until manuscript has been accepted for publication
  • Retain a copy of the manuscript
  • Clinical and procurement case studies should include a patient profile with a history of the disease and clinical problems. A discussion of clinical management should describe the flow of events followed by a summary that includes the outcome. Application of knowledge gained from this problem should be addressed (4-5 typed pages).
  • Research papers should include a statement of the problem being studied followed by a review of the literature, methodology, results, discussion, and conclusions.


  • Refer to the AMA Manual of Style, 9th edition
  • Follow examples below for style and abbreviations. List all authors when 6 or fewer; when 7 or more, list only the first 3 and add "et al"
  • All references must be cited in numerical order in text and listed in that order in reference list
  • Do not include unpublished manuscripts or data in the numbered list
  • Do not use abstracts or mass media as references
  • Personal communication or unpublished data must include permission from the author to cite

Journal example

Strong DM, Newman-Gage H, Moogk M, et al. Impact of FDA Regulation on a Processor of Human Allograft Heart Valves. Journal of Transplant Coordination. 1995;5:9-15.

Book example

Nolan MT, Augustine SM. Transplant Nursing: Acute and Long-Term Management. Norwalk, Conn: Appleton & Lange; 1995.
Chapter in a Book example

Bartucci MR, Roberts PA. Management of persons with problems of the kidney and urinary tract. In: Phipps WJ, Cassmeyer VL, Sands JK, et al, eds. Medical-Surgical Nursing: Concepts and Clinical Practice. 5th ed. St Louis, Mo: CV Mosby. 1995:1611-1657.


Authors should obtain written permission from all individuals named in an Acknowledgment, because readers may infer their endorsement of data and conclusions.

Tables, Graphs, and Figures

  • Type each table on a separate page and place at the end of the manuscript following the references.
  • Number each table according to sequence in text (using Arabic numbers).
  • Type title on top of table next to table number and define any abbreviations.
  • Place footnotes at bottom of table.
  • Place reference numbers with the title.
  • If a table or figure has been previously published, credit must be given to the original source and written permission obtained and submitted with manuscript.
  • Save tables, graphs, and figures in separate files if submitted electronically.

File Format

Once a manuscript has been accepted for publication, please submit the final draft on a 3.5 inch disk in one of the following formats:

  • WordPerfect 6.1 or later
  • Microsoft Word 97 or later

Label the disk with name of the corresponding author, manuscript number, and title of the manuscript.